Accounts Payable Internal Control Forms and Checklists



VITALICS ACCOUNTS PAYABLE INTERNAL CONTROL FORMS and CHECKLISTS



Accounts payable internal control forms and checklists are a vital part of maintaining your cash flow by managing the accuracy of vendors and their payments. They are primarily used to provide approval and accountability so that bookkeepers, managers, owners have assurance that the payments made by the business are accurate and accounted for on the books and records.

Vitalics Accounts Payable Internal Controls Form Category

Easy to Customize in Word, Excel and Adobe

Your Vitalics small business internal control forms are created as protected documents that you can add content to, yet easy to update the status of “protection” in order to customize your forms using Word, Excel and Adobe software. The forms are also compatible with MAC.

Instant Download through the Members Dashboard

Complete access to your asset, accounts payable internal control forms through the Vitalics members dashboard. Download one form at a time, or, all the forms including in the “Accounts Payable Internal Control” category in a zip file. Vitalics does not require a monthly membership. When you purchase our forms, you have full and instant access to use them for your business.

Internal Controls SIMPLIFIED

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WHAT IS VITALICS

Vitalics is a small business internal control program that provides all the tools to easily set up and implement your company’s controls.  Vitalics contains over 145 already created yet customizable internal control forms, checklists and templates and a fraud prevention and internal control workbook.  Vitalics forms are also available separately.   Whether you are a business owner, office manager, bookkeeper or accountant, Vitalics will provide you the reassurance that your work or your company assets are protected.

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DID YOU KNOW ?

The average duration of a billing scheme lasted 24 months before it was detected with an average fraud loss of $100,000. The primary cause was lack of accounts payable control procedures. The following industries that have a higher risk of for these types of schemes are construction industries, religious, charitable or social services as well as health care and transportation and warehouses.

COMMON PAYABLES FRAUD SCHEMES

Billing Scheme Types

INVOICE KICKBACKS

Invoice kickbacks are fraud schemes perpetrated by an employee and the employee’s vendor or customer. It usually involves the employee buying goods or services at an overstated price.

BID RIGGING SCHEMES

Bid rigging scheme is a collusive fraud where an employee helps a vendor illegally obtain a contract that was supposed to involve competitive bidding.

SHELL COMPANIES

A Shell Company is a fabricated entity with the purpose to commit fraud. Shell companies are unfortunately very easy to set up and in order for the perpetrator to get away with their shell scheme, they generally have complete control over the accounting functions and are able to approve vendor invoices for payments.

PAY AND RETURN SCHEME

A pay and return scheme is another type of billing scheme where the perpetrator purposely overpays, double pays or pays the wrong vendor then requests a refund and intercepts the check.

VENDOR CONTROL PROCEDURES
Helpful suggestions

Require a Vendor Application
Do you know who your vendors are? Requiring a completed application on all of your vendors can reduce the risks of a billing scheme.

Require invoices, P.O’s and packing slips attached to checks
Never sign vendor checks without all of the proper back-up documentation to prove what the payments are for.

Use a Check Run Approval Form
Make sure your accounts payable check batches are attached to an approval form. This provides accountability on who processed the checks and who signs them giving authorization and final approval.

Secure your checks!
Checks are easily duplicated. Storing your checks in a secure cabinet with protect you from unauthorized use or forgery.

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Accounts Payable Internal Control Forms List

  • Vitalics Accounts Payable Internal Control Forms List

      Accounts Payable Check Run Form

      Accounts Payable Checklist 12 Month

      Accounts Payable Checklist

      Accounts Payable Reconciliation Form

      Accounts Payable Month End Checklist

      Accounts Payable Month End Checklist 12 Month

      Approved Vendor List Form

    Authorized Signature Stamp Approval Form

      Automatic Payment Update Form

      Automatic Payment Form

      Automatic Payment List

      Change in Vendor Form

      Check Request Form

      Credit Card Reconciliation Checklist 12 Month

      Credit Card Reconciliation Checklist

      Current Vendor Review Checklist 12 Month

      Current Vendor Review Checklist

    Current Vendor Detail Listing

      Employee Credit Card Request Form

      Expense Reimbursement Checklist 12 Month

      Expense Reimbursement Checklist

      Expense Reimbursement Form

    Expense Reimbursement Listing

    Manual Check Listing

      Manual Check Payment Checklist

      Manual Check Payment Checklist 12 Month

      Missing Receipt Form

      New Vendor Checklist 12 Month

      New Vendor Checklist

    New Vendor Detailed Listing

      New Vendor Request Form

    Petty Cash Request Voucher

    Petty Cash Receipt

      Receipt of Vendor Refund

      Rejection of Vendor Invoice

    Royalty Payment Request Form

      Vendor Application

    Vendor Blacklist Form

      Vendor Over Payment Notice

      Wire Transfer Request Form

     

    • Vitalics Internal Control Forms Bundle List

  • Internal Control Reports

    Company Organizational Chart

    Internal Control Program Detailed

    Internal Control Program Basic

    Risk Assessment Form

      The Vitalics Fraud Prevention and Internal Control Workbook

    Notes Memos and Corporate Forms

    Accounting Work in Progress Form

      Memorandum

    Minutes of the Meeting Log Sheet

    Minutes of the Meeting Template

    Accounts Payable Internal Control Forms List

      Accounts Payable Check Run Form

      Accounts Payable Checklist 12 Month

      Accounts Payable Checklist

      Accounts Payable Reconciliation Form

      Accounts Payable Month End Checklist

      Accounts Payable Month End Checklist 12 Month

      Approved Vendor List Form

    Authorized Signature Stamp Approval Form

      Automatic Payment Update Form

      Automatic Payment Form

      Automatic Payment List

      Change in Vendor Form

      Check Request Form

      Credit Card Reconciliation Checklist 12 Month

      Credit Card Reconciliation Checklist

      Current Vendor Review Checklist 12 Month

      Current Vendor Review Checklist

    Current Vendor Detail Listing

      Employee Credit Card Request Form

      Expense Reimbursement Checklist 12 Month

      Expense Reimbursement Checklist

      Expense Reimbursement Form

    Expense Reimbursement Listing

    Manual Check Listing

      Manual Check Payment Checklist

      Manual Check Payment Checklist 12 Month

      Missing Receipt Form

      New Vendor Checklist 12 Month

      New Vendor Checklist

    New Vendor Detailed Listing

      New Vendor Request Form

    Petty Cash Request Voucher

    Petty Cash Receipt

      Receipt of Vendor Refund

      Rejection of Vendor Invoice

    Royalty Payment Request Form

      Vendor Application

    Vendor Blacklist Form

      Vendor Over Payment Notice

      Wire Transfer Request Form

    Financial Reporting Internal Control Forms

    Authorization to Condense Computer Data Form

    Bank Reconciliation Checklist

    Bank Reconciliation Checklist 12 month

    Cash Flow Reconciliation Form

    Journal Entry Checklist 12 Month

    Journal Entry Form

    Month End Checklist

    Owner Checklist

    Profit and Loss Horizontal Analysis

    Password File

    Ratio Analysis Template

    Year End Checklist

    Sales Tax Bad Debt Summary Form

    Year end W9 1099 List

    Human Resources and Payroll Internal Control Forms

    Authorization for Background and Credit Check

    Change in Employee Payroll Information Form

    Conflict of Interest Policy

    Employee Advance Request Form

    Employee Compensation Form

    Employee Handbook

    Employee Roster Template

    Employee Time Sheet

    Employment Application

    Employment Contract Template

    Fraud Policy

    Human Resource Checklist

    Human Resource Checklist 12 Month

    Job Description Form

    Mileage log Reimbursement Form

    New Hire Form

    Payroll Checklist

    Payroll Checklist 12 Month

    Payroll Disbursement Form

    Payroll Reconciliation Form

    Payroll month End Reconciliation Form

    Probationary Period Agreement Template

    Termination of Employment Form

      Travel Per Diem Request