HR Payroll Internal Control Forms


HR and Payroll internal control forms are an essential part of making sure you hire and pay the correct employees. They are regularly used to provide assurance, accountability and authorization so that accountants, managers, owners can have assurance that the payroll expenses and taxes are accounted for through the books and records. Download Vitalics today and easily customize your HR Payroll Internal Control Forms.


Vitalics HR and Payroll Internal Control Forms

Includes 26 Human Resources and Payroll Internal Control Forms
Easy to customize in Word, Excel and Adobe
Complete List of Forms

Electronic Download     $29.00

Vitalics Internal Control Forms Bundle

Includes Over 145 Control Forms
Internal Control Categories
Vitalics Fraud Prevention and Internal Control Workbook

Easy to customize in Word, Excel and Adobe
Complete List of Forms

Electronic Download   $169.00



Vitalics is a small business internal control program that provides all the tools to easily set up and implement your company’s controls.  Vitalics contains over 140 already created yet customizable internal control forms, checklists and templates and a fraud prevention and internal control workbook.  Vitalics forms are also available separately.   Whether you are a business owner, office manager, bookkeeper or accountant, Vitalics will provide you the reassurance that your work or your company assets are protected.


Payroll fraud schemes made up 16.5% of the ACFE’s case studies in fraud frequency for small businesses, lasted an average of 24 months before detected and cost the victim organization an average of $50,000 per occurrence. Payroll controls and procedures are key to preventing HR & Payroll fraud schemes.


Types of Business Schemes

A benefit scheme involves employeeing receiving additional benefits they did not earn such as paid vacation or sick time and excess leave or. According to the ACFE’s studies employees have also been known to hide fraudulent payments in benefit expenses.

A Ghost Employee is a type of payroll fraud scheme where the perpetrator either creates a non-existent employee or does not removed a prior employee from the victims payroll and continues to pay them. They generally have the check directly deposited into their own bank account. Printed checks cause a bigger problem upon delivery.

Falsified Wages are the most common type of payroll fraud scheme where an employee logs in more hours or overtime worked than they actually did. Some cases have shown that a supervisor will authorize non-existant overtime on an employees timecard and after the employee is paid, they give the supervisor a kickback from the extra wages.

Some people will do or say anything to get that job. Resume fraud is growing as the competition for jobs continue to increase. The most common is lying about college or degrees and actual experience. Doing full background checks as well as verifying degrees with transcripts from the Colleges themselves will help prevent you from hiring someone who isn’t being honest.

Helpful suggestions

Requiring National Background Checks
Don’t just complete an statewide background check. It is very important you pay a little extra more to include a complete range. Some state background checks won’t show time spent in prison in another state for prospective employees.

Have a Fraud Policy
Make sure your employees sign a fraud policy for your business outlining what constitutes fraud, the company policy and consequences. Defense attorneys have been successful arguing that employees didn’t know any better when caught stealing.

Have a Fraud Hotline
Employees have been known to be affraid to come forward with allegations of wrongdoing in fear of retaliation. Having a fraud tip hotline or hot e-mail will allow employees the confidential opportunity to let you know what is going on with in your business.

Require Mandatory Vacations!
Some of the best fraud and embezzlement schemes are uncovered when a bookkeeper or accountant takes a vacation. Refusing vacations is a huge warning sign for covering up a fraud scheme. Mandating vacation policies will help prevent fraud.

Payroll & Human Resources Internal Control Forms

  • Human Resources and Payroll Internal Control Forms

    Authorization for background and credit check

    Change in employee payroll information form

    Conflict of interest policy

    Employee advance request form

    Employee compensation form

    Employee handbook

    Employee roster template

    Employee time sheet

    Employment application

    Employment contract template

      Fraud policy

      Human resource checklist

      Human resource checklist 12 month

      Job description form

    Mileage log reimbursement form

      New hire form

      Payroll checklist

      Payroll checklist 12 month

      Payroll disbursement form

      Payroll reconciliation form

      Payroll month end reconciliation form

      Probationary period agreement template

      Termination of employment form

      Travel Per Diem Request

      Travel Per Diem Schedule

      Workers Comp Audit Journal

  • Vitalics Internal Control Forms Bundle List

  • Internal Control Reports

    Company Organizational Chart

    Internal Control Program Detailed

    Internal Control Program Basic

    Risk Assessment Form

      The Vitalics Fraud Prevention and Internal Control Workbook

    Notes Memos and Corporate Forms

    Accounting Work in Progress Form


    Minutes of the Meeting Log Sheet

    Minutes of the Meeting Template

    Accounts Payable Internal Control Forms List

      Accounts Payable Check Run Form

      Accounts Payable Checklist 12 Month

      Accounts Payable Checklist

      Accounts Payable Reconciliation Form

      Accounts Payable Month End Checklist

      Accounts Payable Month End Checklist 12 Month

      Approved Vendor List Form

    Authorized Signature Stamp Approval Form

      Automatic Payment Update Form

      Automatic Payment Form

      Automatic Payment List

      Change in Vendor Form

      Check Request Form

      Credit Card Reconciliation Checklist 12 Month

      Credit Card Reconciliation Checklist

      Current Vendor Review Checklist 12 Month

      Current Vendor Review Checklist

    Current Vendor Detail Listing

      Employee Credit Card Request Form

      Expense Reimbursement Checklist 12 Month

      Expense Reimbursement Checklist

      Expense Reimbursement Form

    Expense Reimbursement Listing

    Manual Check Listing

      Manual Check Payment Checklist

      Manual Check Payment Checklist 12 Month

      Missing Receipt Form

      New Vendor Checklist 12 Month

      New Vendor Checklist

    New Vendor Detailed Listing

      New Vendor Request Form

    Petty Cash Request Voucher

    Petty Cash Receipt

      Receipt of Vendor Refund

      Rejection of Vendor Invoice

    Royalty Payment Request Form

      Vendor Application

    Vendor Blacklist Form

      Vendor Over Payment Notice

      Wire Transfer Request Form

    Financial Reporting Internal Control Forms

    Authorization to Condense Computer Data Form

    Bank Reconciliation Checklist

    Bank Reconciliation Checklist 12 month

    Cash Flow Reconciliation Form

    Journal Entry Checklist 12 Month

    Journal Entry Form

    Month End Checklist

    Owner Checklist

    Profit and Loss Horizontal Analysis

    Password File

    Ratio Analysis Template

    Year End Checklist

    Sales Tax Bad Debt Summary Form

    Year end W9 1099 List

    Human Resources and Payroll Internal Control Forms

    Authorization for Background and Credit Check

    Change in Employee Payroll Information Form

    Conflict of Interest Policy

    Employee Advance Request Form

    Employee Compensation Form

    Employee Handbook

    Employee Roster Template

    Employee Time Sheet

    Employment Application

    Employment Contract Template

    Fraud Policy

    Human Resource Checklist

    Human Resource Checklist 12 Month

    Job Description Form

    Mileage log Reimbursement Form

    New Hire Form

    Payroll Checklist

    Payroll Checklist 12 Month

    Payroll Disbursement Form

    Payroll Reconciliation Form

    Payroll month End Reconciliation Form

    Probationary Period Agreement Template

    Termination of Employment Form

      Travel Per Diem Request

      Travel Per Diem Schedule

      Workers Comp Audit Journal

    Cash Banking and Assets Internal Control Forms

    Asset Reconciliation Form

    Disposition of Fixed Asset Form

    Fixed Asset Checklist

    Fixed Asset Checklist 12 Month

    Fixed Asset Listing Form

    Fixed Asset Payment Request Form

    Fixed Asset Purchase Form

    Fixed Asset Transfer of Location Form

    Lost or Stolen Asset Form

    Sale of Fixed Asset Form

    Bank Deposit Checklist

    Bank Reconciliation Approval Form

    Bank Reconciliation Template Form

    Uncleared Check List

    Uncleared Deposit List

    Cash Drawer Reconciliation Form

    Cash Sales Checklist

    Credit Card Reconciliation Approval Form

    Petty Cash Checklist 12 Month

    Petty Cash Journal

    Petty Cash Reconciliation Form

    Wire Transfer Request Form

    Accounts Receivable Internal Control Forms

      Accounts Receivable Internal Control Forms

    Accounts Receivable Checklist

    Accounts Receivable Checklist 12 month

    Accounts Receivable Deposit Form

    Accounts Receivable Reconciliation Form

    Accounts Receivable Credit Card Payment Deposit Form

    Bad Debt Request Form

    Change in Customer Information Form

    Credit Card Payment Authorization Form

    Current Customer Review Checklist 12 Month Form

    Current Customer Review Checklist

    Current Customer Detail Listing

    Customer Credit Review

    Customer Outside Collections Forms

    Customer Credit Application

    Customer Blacklist Form

    Customer Collection List Form

    Customer Lost Payment Form

    Daily Cash Receipts Form

    New Customer Checklist Form

    New Customer Checklist 12 Month

    New Customer Form

    New Customer Detail Listing

    Personal Guarantee Template

    Returned Customer Payment Form

    Sales Commission Request Form

    Sales Tax Bad Debt Summary

    Weekly Sales Form

    Purchasing and Inventory Internal Control Forms

    Disposition of Inventory Form

    Inventory Access by Personnel Form

    Inventory Checklist

    Inventory Reconciliation Form

    Inventory Transfer of Location Form

    Inventory Valuation Listing

    Lost or Stolen Inventory Form

    Physical Inventory Count Form

    Purchase Order Checklist

    Purchase Order Reconciliation Form